Start quickly
Register, create your business, set permissions, and start billing in the same order most people need.
Start here
How Bazaar Bills works
Most businesses follow the same setup path: create your account, register the business, add staff, decide permissions, build the price list, and then start creating invoices.
Best order to set up
Complete account registration first, then business registration, then price list and staff setup. This avoids permission and access issues later.
What this page covers
Each topic explains what the user should do in the app, what happens after saving, and which behaviors are important for daily use.
When to use videos
Use the video links when you want to watch the exact screen flow for a topic in your language.
Common problem areas
Most support questions are about staff invitations, missing permissions, price list sync, customer sharing, and invoice upload when the device is offline.
Bazaar Bills
Simple help for daily use
Use this page for setup steps, practical notes, quick answers, and video walkthroughs.
First step for every user
Register account
Start with your own mobile number, complete OTP verification, and finish your basic profile details before using customer or business features.
Choose language and mobile number
Select your preferred app language, enter your mobile number, and continue with the secure OTP flow.
Complete OTP verification
Enter the one-time password correctly. Until OTP verification succeeds, the account setup is not complete.
Finish your profile
Add your name and basic profile details. This prepares the account for receiving invoices, registering a business, or working with a business later.
Keep one personal login
Each person should use their own number instead of sharing a login. It keeps notifications, received invoices, and business access correct for every user.
Important: After registration, the account can be used as a customer account immediately. Business setup is a separate next step.
Business setup
Register business
Create the business address that your team will use for invoicing, price list management, UPI setup, and staff access.
Add identity and contact details
Enter the business name, address, and contact details for the location you want to manage.
Set invoice defaults
Add the tax information and other address-level details that should default when invoices are created.
Submit for review
After submitting the business, Bazaar Bills reviews the details before the address becomes ready for live setup and billing.
Use after approval
Once approved, the address becomes ready for actions like UPI setup, staff management, price list creation, and invoice work.
Important: Business approval happens after review. Until then, some setup and day-to-day actions may not be available for that address.
Team access
Manage staff
Add staff members to a business address, assign permissions, and update or remove access whenever needed.
Permission needed
Only a user with Add or Edit Staff permission can invite, edit, or remove staff members.
Invite using phone number
Enter the phone number of the person you want to add and assign the permissions that match their role.
Account must already exist
The invited person must already have a Bazaar Bills account. Ask them to register first if they are new.
Acceptance is required
The invited person receives a notification and can access the business only after accepting the invitation.
Multiple businesses are supported
A staff member can work for more than one business and will see the Business tab after accepting an invite.
Permissions can be edited or removed later
Open the staff member record any time to change permissions or remove that staff member from the address.
Important: The original business creator always keeps full access. That record cannot be deleted, and its permissions cannot be reduced like a normal staff record.
Fine-grained control
Staff permissions
Permissions do more than hide or show screens. They decide which icons appear, which actions are active, and which completed invoices a staff member can see.
Edit Address
Without this permission, the edit pencil for business details is not shown. With it, the staff member can open and update the address details.
Edit UPI Payment
This controls whether the user can see and use the edit option for UPI payment setup for that business address.
Add or Edit Staff
This controls whether Invite Staff and staff editing actions are available. Without it, the staff management controls are hidden.
Create or Edit Price List
When this permission is disabled, the plus icon to add new price list items is not shown. Existing synced items can still remain visible on the device.
Create or Edit Invoice and Can Complete Invoice
Create or Edit Invoice controls whether the New Invoice button is active. Can Complete Invoice separately controls whether the invoice can actually be finished.
View All Completed Invoices
Without this permission, staff can see only the completed invoices they created themselves. Draft invoices are still visible to everyone linked to the address.
Important: Permission updates reflect after the user refreshes the app. The person who registered the business always keeps all permissions and that record cannot be reduced like a normal staff record.
Item setup
Price list
The price list makes invoice entry faster by storing reusable item details for the whole business address.
Add complete item details
Store item name, shorthand code, unit, price, description, barcode, and GST so the item is ready for invoice entry.
Search quickly during invoicing
The app searches both item name and shorthand code, which helps users find the right item quickly while creating an invoice.
Use barcode where available
Save the barcode with the item so the scanner can identify it faster later.
Address-wide synchronisation
Items synchronise across all devices linked to the same address, and the app also stores them locally for quick use during billing.
Important: GST defaults from the address setup, but you can change it on an individual item. The app also shows when the price list was last synchronised from the server.
Core task
Create invoice
Invoice creation supports customer matching, barcode scanning, price list search, total adjustment, UPI QR payment, and delayed upload when the device is offline.
Choose the customer correctly
Use a Bazaar Bills share code when the customer already uses the app. Use a phone number when they do not. If left blank, the invoice is saved only against the business address.
Use barcode scan for fast entry
The barcode scanner supports continuous scanning, so multiple items can be added without leaving scan mode when those items already exist in the price list.
Search or add lines manually
Typing item description searches both the shorthand code and item name from the price list. If you do not choose a saved item, enter price, quantity, and GST manually.
GST, totals, and discount line
GST defaults from the address setup. The invoice total updates automatically as lines change. If the total is adjusted, the app adds a Discount line to keep values aligned.
UPI QR and wallet options
The Wallet area shows configured UPI methods. When a UPI QR is generated from the invoice screen, it includes the invoice total amount.
Complete and upload safely
If the device is offline, the invoice stays queued until internet returns. After upload, the server assigns a unique invoice number and sends the invoice or notification to the customer if details were entered.
Important: When the customer is a Bazaar Bills user, the completed invoice is shared in the app. When only a phone number is used, the customer receives a WhatsApp notification instead.
Quick answers
Frequently asked questions
Why can’t I add a staff member?
You need Add or Edit Staff permission, and the person you want to invite must already have a Bazaar Bills account.
Why does the invited person not see the business yet?
They must accept the invitation first. After acceptance, the Business tab becomes available for that assigned address.
Why is the New Invoice or Complete Invoice button disabled?
Check the staff permissions. Create or Edit Invoice controls starting an invoice, and Can Complete Invoice controls finishing it.
Will a price list change appear on other devices?
Yes. Price list items synchronise across all devices connected to the same business address.
What happens if I complete an invoice without internet?
The invoice is queued on the device and uploads automatically when internet is available again.
Need support?
Still need help?
Open the matching topic above first, then use the support option below if you still need assistance.